Stallholder Information
Terms & Conditions

Please scroll down to read Terms & Conditions
before lodging your application.

Markets Site Costs

All sites at the Millthorpe Markets are 3.0m by 3.0m. A non-powered site costs $80. A powered site $105.


Application Procedure

In order to be eligible for the Millthorpe Markets, potential stall holders must follow the correct application procedure. Applications can be submitted online from the 1st January each year for the Autumn Markets and the 1st September each year for the December Markets. Applications are open for 6 weeks after which they will be assessed and stallholders will be notified if they have been successful. Incomplete applications will not be considered. Please note: Applications are not successful based upon a neither "first-in" basis nor previous attendance. Please spend the time to ensure your application meets the criteria specified. 


Tips for smooth & efficient online applications

Very few people have had issues with our online application process. However, for the few who have, issues were most often caused by superseded internet browsers or server time-outs.

If you have not updated your browser recently and had trouble registering last time, you might want to consider updating before the next markets registration opens. Up-to-date browsers such Google Chrome or Firefox should all be compatible with our system, and are free to download.

Time-out are casued by applicants having their online form open for too long while they gather all the required information and attachments. To get around the issue of time-outs, we suggest the following procedure:

  • Open the application form.
  • Copy the questions into a new word processing document, or print yourself a copy of the form
  • Prepare & type your answers into this word processing document
  • Organise your photos and Public Liability documentation into a new folder (no larger than 2MB)
  • Re-open the online application form and copy & paste your answers into the form
  • Upload your photos & documents
  • Agree to the terms & conditions
  • Submit the form
  • One added advantage of the above procedure: once you've prepared your application in this way – it will all be ready to submit for the following markets!

    Hint: Public libraries can scan documents and photos if required. You could also take a memory stick with you and complete the application form there.

    You will receive an email with a copy of your application form. If you do not receive this email then you may have mis-typed your email address. If this is the case, please contact our Stalls Co-Ordinator as soon as possible so it can be rectified.

    Please print out a copy of your application form. If your application is successful, you will be required to use the first & last name supplied on your application form for direct debit purposes, and when you bump in on market day. You will also receive further information from us via the email address & mobile phone number you have supplied on the form - so please make sure these are all correct.


    PARTICIPATION REQUIREMENTS

    To be eligible to participate in the Millthorpe Markets, you must hold a valid public liability certificate of currency to a minimum value of $10m.If you intend selling any type of food or drink at the Markets you must comply with all NSW Food Authority Guidelines for operating a temporary food outlet. All stalls must be operational for the entire duration of the event. Event times are included in Condition 3 below. You agree to follow all instructions of the Markets committee while on-site.


    STALLHOLDER ACCEPTANCE

    Acceptance as a stallholder at the Millthorpe Markets is at the discretion of the Markets Committee. Prior acceptance does not guarantee future acceptance to the markets Acceptance to participate in the Millthorpe Markets also acknowledges you agree to the terms and conditions as set out below. Upon acceptance you will be sent a Stallholder Briefing email – it is your obligation to read and understand all the requirements of your participation in the event. Payment of stallholder fees will be required within 2 weeks of this email otherwise the site will be reallocated.

    On acceptance stallholders are entitled to:

  • Stall site in the school grounds or on Redmond Oval
  • Support and communication throughout the day from markets coordinators
  • Advertising and promotion of the event
  • Access to power (only for stallholders who indicate their power requirement)
  • Access to bins

  • TIMES

  • Event Hours: 8:30am to 3pm.
  • Bump-in: Stallholders on Redmond Oval can bump-in from 5am on event day. Stallholders in Millthorpe Public School can bump in from 6am on event day. No vehicle movements permitted after 8am.
  • Bump-out: From 3pm. No vehicle movements permitted inside the event site until 3pm.
  • All stallholder vehicles must comply with Traffic marshal's directions or face expulsion from the event and/or refusal for future events.

  • Parking

    For most sites, 1 vehicle per site on Redmond oval is permitted to remain parked behind your stall provided:

  • It remains stationary until the time indicated in Condition 3.
  • It does not exceed the width of your site (3m).
  • Stallholders with 1 site will be asked to park nose into the fence (or middle of the oval). Additional vehicles or trailers are to be relocated outside the oval precinct.

    Stallholders in Millthorpe Public School will be asked unpack their goods and park as instructed by the event marshals. This may or may not be adjacent to your stall.

    If your stall is located on Redmond Oval and you are unable to keep your vehicle with you, you will be advised in advance.


    SITE ENTRY & LAYOUT

    School sites will enter via Victoria Street. Redmond Oval sites will enter via Park Street. Upon arrival stallholders will be directed to the next available site by Market Marshals.

    Stalls will be filled as decided by the Markets Committee and the event marshals on the day of the event. This may vary from event to event and is not negotiable. Both the inner and outer ring of stalls will begin being filled from the Northern end and continue in a clockwise direction until capacity is reached. Unpowered stall sites are not allocated.

    This site layout has been prepared to both suit the venue and the anticipated number of stallholders. The site layout seeks to maximise patron flow around the venue and minimize "dead areas." The location of stalls is at the discretion of the Markets Committee and is not negotiable.


    WASTE MANAGEMENT

    All stallholders taking part in the Millthorpe Markets are encouraged to use environmentally friendly products and packaging where possible. Upon completion of bump-out, your site must be left clear and tidy with all rubbish removed and deposited in bins provided or taken with you.


    FOOD SAFETY

    If you intend to serve food at the event, you will be required to complete the Blayney Shire Council's 'Application to Operate a Temporary Food Stall' which will be included as part of your application. The Millthorpe Markets Committee will compile these and provide them to Blayney Council - you are not required to contact the council individually. Food safety information provided by Blayney Council can be found here.

    All stallholders must comply with the NSW Department of Primary Industries Food Authority 'Guidelines for Food Businesses at Temporary EVents. Further information can be found here.


    POWER

    Power is limited so please ensure you indicate your need for power on your application form. The purpose for power also needs to be provided to ensure we can locate your stall in the most appropriate powered site. Powered sites are limited and will be allocated at the discretion of the Markets committee. Stallholders requiring power must only use power leads that are tested and tagged. Stallholders found with non-complying or unsafe appliances or cords will have power withdrawn without notice. It is essential that extension leads do not present a trip-hazard to the public. Excess cords must be coiled safely within the stall and not accessible to the public. Exposed cords must be either covered with mats or taped with waterproof tape.


    MARQUEE WEIGHTS COMPLIANCE

    Millthorpe can at times experience high wind. It is a requirement that all marquees have weights attached at all times. Tent pegs are not permitted on Redmond Oval or in Millthorpe Public School.


    SMOKING

    Millthorpe Public School grounds and Redmond Oval are smoke free zones under NSW law and Cancer Council recommendations.


    PETS

    There is a strict no pets policy for stallholders and visitors at the Millthorpe Markets.


    SOCIAL MEDIA POLICY

    Stallholders are requested to present positive messages regarding the Millthorpe Markets and their experience on social media platforms owned by Millthorpe Markets. Any grievances with the committee should be resolved professionally by first emailing the President


    PUBLIC LIABILITY INSURANCE

    It is a requirement of participation that all stallholders must carry their own Public Liability Insurance to a minimum value of $10 million and where applicable additional Product Liability Insurance. A copy of your insurance certificate MUST be forwarded at the time of submitting your stallholder application form. Stallholder applications will not be accepted without an insurance certificate.


    Cancellations Policy & WARRANTIES

    By submitting an application to participate in the Millthorpe Markets, stallholders agree that if they cancel at any time after acceptance they will relinquish the site fee paid at the time of application.

    If, in the event of extreme weather conditions, including excessive rain, high winds, electrical storms, flooding or extreme heat or total fire ban conditions, the Millthorpe Markets Committee may be forced to cancel the event or continue with a downsized event. In such circumstances, all stallholders will be notified via text of the cancellation or downsized event and whether their site will be available in such an event. Stallholder fees are non-refundable in either situation – see Condition 12.

  • The stallholder acknowledges that the Millthorpe Markets Committee does not make any representation or give any warranty with respect to the Event,including the number of attendees or the success or profitability of the event.
  • The stallholder participates in the event at its' own risk.
  • The stallholder acknowledges that Millthorpe Markets Committee is not responsible for, and accepts no liability in relation to, the stallholder's participation in the event.
  • Millthorpe Markets Committee's liability to you will be limited to the amount(s) paid by you in respect of any site rental or fee paid.
  • In no circumstances will Millthorpe Markets Committee be liable to you for any indirect, incidental, special and/or consequential losses or damages (including loss of profits or opportunity) arising in connection with the event.

  • INDEMNITY

    In consideration of Millthorpe Markets Committee permitting the participant to operate a Stall at the Event, the participant indemnifies Millthorpe Markets Committee, the Millthorpe Public School P&C Committee and its related bodies corporate against any liabilities, losses, damages, outgoings, costs and expenses suffered or incurred by Millthorpe Markets Committee, a related body corporate of Millthorpe Markets Committee or any third party (including any Event attendee or participant) arising out of the Stallholder's participation in the Event, including the operation of the Stall or the sale of any product at the Stall, any negligent act or omission of the participant or any of the participant's representatives or any breach of the terms of this agreement by the Stallholder.


    FORCE MAJEURE

    For the purpose of this clause, "Force Majeure" means an event or circumstance beyond the reasonable control of a party, including acts of God, war, rain, hail, fire, explosion, civil disobedience, legislation not in force at the date of this Agreement or labour disputes.

    Neither party will be in breach of this agreement, and neither party will be liable to the other party, for any delay or failure to perform an obligation under this agreement due to Force Majeure. Further, the participant acknowledges it is not entitled to any reimbursement in respect of any event or circumstance that prevents or disrupts the Event, including inclement weather.

    Your participation in future Millthorpe Market events relies on your ability to adhere to these terms & conditions of participation.